Where Radio is a Contact Sport

TCG Constitution

TENNESSEE CONTEST GROUP

CLUB CONSTITUTION

PREAMBLE

We the undersigned, wishing to secure for us the pleasures and benefits of an association of persons commonly interested in Amateur Radio contesting, constitute ourselves the TENNESSEE CONTEST GROUP (TCG) and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote knowledge, fraternalism and individual/team contesting abilities, and to conduct programs and activities to advance the interest of amateur radio contesting.

MEMBERSHIP: Article I

Eligibility: All persons holding a valid amateur radio license interested in amateur radio contesting are eligible for membership.

Membership levels:

A. Active membership

1. Active membership is open to all licensed amateurs (including out-of-state) after fulfilling the following requirements:

a. Contribution to at least one TCG club/team composite score in a sponsored contest. Hosting a TCG guest operator, guest-operating at another station or participating in a multi-operation constitutes score contribution as long as the score is credited to the TCG. For accounting purposes, said contribution must be accurately reported in a timely manner by each member to the Facilitator, Executive Assistant or their designated appointee.

2. Active members have all club privileges, may hold club office and may vote on club business.

B. Inactive membership:

1. Active members who fail to meet the above requirements become Inactive members for a period of one year after which they will be dropped from club records.

2. Inactive members may be restored to Active membership by satisfying the specified requirements.

Membership Inception and Duration

Membership privileges begin the with the first submitted log for TCG, and continue through the remainder of the TCG Fiscal Year. The TCG Fiscal Year is defined as April 1 through March 31.

Dues and Club Expenses:

Dues are not assessed. Occasionally we will pass the hat around to help pay for recurring club expenses such as QSL cards, Tennessee QSO Party, web-site expenses, and club-sponsored awards.

OFFICERS: Article II

A. The officers of this club shall be Facilitator and Executive Assistant.

B. The officers shall be  nominated anytime during March, and elected for a term of one year on April 1 via telegraphic voting. Telegraphic voting will remain open for one week, upon which time the results will be announced on April 8.

C.  Vacancies occurring between elections shall be filled by special election at the first opportunity following the withdrawal or resignation.

D. Officers may be removed by a three-fourths majority of the voting membership.

DUTIES OF OFFICERS: Article III

A. The Facilitator shall read the TCG email list and conduct business according to the rules adopted. He/she shall enforce due observance of this constitution; decide all questions of order, sign all official documents adopted by the club, and perform all other duties pertaining to the office including oversight of all club business. It shall be the duty of the Facilitator to maintain the constitution and have it available on the TCG web site. The Facilitator shall note all amendments to the constitution and shall permit it to be consulted by members upon request. The Facilitator shall be responsible for maintaining and disbursing any club funds and shall report to the membership when club funds are expended. Due to the large area served by the TCG, the Facilitator may designate assistants to aid in club administration. These assistants serve at the pleasure of the Facilitator.

B. The Executive Assistant (EA) shall assume the duties of Facilitator in his/her absence. The EA shall read the TCG email list, keep a record of the proceedings of all club business, maintain the membership roll, carry on all correspondence, and assist the Facilitator in providing notices of meetings or other events to the membership. The EA will do other such duties as determined by the Facilitator. Other members may perform any or all of these duties, however the EA is responsible for their completion.

BUSINESS DECISIONS: Article IV

Club business shall be conducted on the TCG email reflector. Voting shall be done by telegraphic means (via email) and tabulated by the current TCG executives or their appointee. Voting shall consist of three options: Ye, No and Abstain. A minimum of one-fourth of the voting membership shall constitute a quorum for the transaction of business. In the event that a quorum is not reached, the Facilitator may invoke executive order to conduct club business. Tie votes will be decided by the Facilitator.

MEMBERSHIP ASSISTANCE: Article V

The club will provide technical advice and assistance to members concerning station construction, improvements, and operating practices.

AMENDMENTS: Article VI

This constitution may be amended by a two-thirds majority of the total voting membership. If the required two thirds of the membership is not met, eligible but non-voting members will be considered to have Abstained and the election will be determined by those who have submitted votes. Proposals for the amendments shall be submitted in writing to the TCG email reflector.